No time sheet started and no time entered into Banner Self Service

1. Student must send email to approver/supervisor with each day worked, times in & out for each day, total hours for each day, type of pay for each day and cumulative total hours for the pay period. *DO NOT ADD TIME TO ANOTHER PAY PERIOD.
2. Supervisor/approver then forwards email to Payroll with their approval of the time reported

Time Entered but student didn’t submit for Approval prior to student submission deadline

1. Student time record is “IN PROGRESS” status
2. Supervisor/approver will go in to the student time record by clicking on the student name
3. Supervisor/approver clicks “Submit”
4. Supervisor/approver determines if the time sheet is correct:
   1. If correction is necessary, Supervisor/Approver clicks on “Change Time Record”
   2. Record comments in Self Service for auditing and recorded keeping
   3. Notifies employee of changes
      • This can only be done after time card is submitted by the approver/supervisor and before the final approval.
5. Supervisor/approver clicks “Approve”

Supervisor/Approver approves incorrect time record

1. Supervisor/approver notifies payroll and student via email with date and time that is to be corrected and reason for error

Time entered on wrong position and/or no time should have been recorded

1. Supervisor/Approver contacts student
2. Wrong Position – Student should click “Restart” button on the incorrect job to erase hours entered and leave hours at zero not submitting the incorrect time sheet; then enter hours worked on correct position
3. No Time should have been recorded – Student should click “Restart” button to reset the hours to zero and not submit the time sheet.
   **IF this is discovered after the student time submission deadline, the Supervisor/Approver must notify Payroll via email with specific details for the correction to be made so a student does not get paid incorrectly for hours not worked.

Time sheet begin/end dates are not correct

1. Supervisor/Approver notifies Human Resources of correction
2. Supervisor/Approver notifies student that this correction has been made
3. Student will need to click “Restart” to reflect corrected dates, then enter time
   *IF this is discovered after the student time submission deadline, the Supervisor/Approver must notify Payroll via email with specific details for the correction to be made.

Student Submits time record before all time is entered

1. Supervisor/Approver clicks return for correction
   1. Remember the student can only make changes from the beginning pay period to the submit date deadline, otherwise the supervisor/approver is responsible for making corrections then approving.
      *DO NOT RETURN AFTER THE PAY PERIOD HAS ENDED
2. Supervisor notifies student that time record is returned
3. Student continues to enter time until submit deadline

Student doesn’t make corrections or submit time record that was returned for correction

1. Supervisor/Approver contacts Payroll and employee via email, stating the changes to be made
2. Payroll submits time record
3. Supervisor/Approver clicks “Change Time Record” to make appropriate changes, then approves as normal